GLOBAL INCENTIVE TRAVEL
MEETINGS & EVENTS

We research hotels and other meeting venues that match our clients’ criteria. Through JNR’s global sourcing services, clients make more informed purchasing decisions, get better deals, gain marketplace advocacy, and are able to direct their focus to other critical planning aspects.

When it comes to contract negotiation, without question our expertise is highly respected in the industry, and our clients will attest that our techniques yield amazing results. Based on a wealth of experience, we have developed best practices that are proven to mitigate losses due to almost any circumstance. Because our team has a dual background as the meeting planner and the supplier, we know the limits of negotiating, how to achieve a win-win, and what it takes to protect your interests. Our reputation is that we are firm but fair, and an invaluable agent for our clients.

At JNR, we believe that great partnerships are built on the cornerstone of trust and transparency. The most imperative part of our budgeting process is the transparency we have with our clients.

Each event is unique and has its own requirements for success. Budgeting for an event may not be easy, but it is a crucial part of all event planning. We provide extensive budget management for our clients. Detailed line-item costs are provided for each program element. There are no hidden items and we offer full disclosure to our clients. We understand it is your money, and you need to know where every dollar is allocated at all times.

Our in-house creative services and web development teams create stunning mobile-first program websites that enhance your brand and overall attendee experience.

JNR’s strategic partnership with Cvent, the industry leader in online event registration software, automates and simplifies the registration process, combining advanced functionality with a user-friendly interface.

Cvent’s leading-edge on-site solutions help JNR deliver efficient, engaging, and measurable onsite experiences, regardless of the size or complexity of your meeting or event. Featuring check-in and badging, attendee tracking, lead capture, reporting and analytics, mobile event apps, and social amplification display.

At JNR, our team of dedicated air specialists ensure a smooth experience for your attendees from the first point of contact through final departure. We are available to coordinate all necessary travel for your program with our concierge-style white glove service. Reservations will be handled by our dedicated travel consultants who can make instantaneous changes and solve travel-related challenges. Customer service is available 24 hours a day, 365 days a year.

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We are a combination of creative, technical and innovative marketing minds. Marketing your event is an integral part of the process. Leveraging your unique brand identity, our expert team will create an unforgettable campaign that will build excitement and intrigue from start to finish.

Our in-house creative team is made up of specialists that put “WOW” in every event. From inception to implementation, we work with you to create the ultimate experience. We are here to support you with fun and engaging communication materials including logos, websites, program themes, email, print communications, registration tools, promotional items, teasers, premium items and more.

Our innovative entertainment ideas astound and amaze guests and leave a lasting impression. Based on your input and goals, we will recommend and contract with the appropriate entertainment. We will handle all aspects of the process including negotiations, confirmations, reconfirmations, travel arrangements, audio visual specifications, rehearsals, and all other rider terms.

A strategic risk management protocol is a critical instrument for any organization that seeks to anticipate and mitigate the risks associated with meetings and events. Unquestionably, our risk management methodology is an essential component of your company’s return on investment (ROI) since it can greatly affect your meeting’s bottom line.

Our strategic risk management practices are a combination of strategic and tactical processes. Risk management is, by definition, the process of measuring or assessing risk and developing strategies to manage that particular risk. We prioritize ALL risks according to their severity and probability as our first step in order to ensure that all challenges are mitigated.

Our vendor management includes:
Preparing and managing Requests for Proposal for all program suppliers, including but not limited to:

• Audio-visual/Production
• Transportation companies
• Decorators
• Destination Management Companies
• Recreation/Activity providers
• Printers
• Negotiating vendor contracts
• Conducting reference checks
• Serving as a liaison for all vendors throughout the planning process
• Invoice review, reconciliation, and processing

Perhaps the most important aspect for any travel program is excellence in on-site delivery. The rubber meets the road on-site, and this is where JNR shines brightest. Our on-site staff are industry veterans who have a long history and performance record with us. Event staff are assigned to specific functions, to ensure accountability and precise execution. All staff are cross-trained in multiple areas of program management to provide agile, flexible response.

We are experts in conceiving and designing events and we bring together the best in class teams and technologies to meet your needs.

Hybrid events are a great way to maximize the reach of your trade show, conference, sales kick-off, or global town hall meeting. JNR will design and execute an expertly planned event that will help you attract audiences at a larger scale.

Events and meetings are meant to be shared experiences. Increasingly, event participants want shared experiences that inspire them. The positive impact of Corporate Social Responsibility (“CSR”) on the community is undeniable, but the impact for those individuals giving their time can be just as significant. Incorporating CSR activities into events enhances the experience and reinforces your company’s values. JNR will develop a CSR component that is unique and aligned to your corporate culture.